Privacy Policy
(Last modified: 2 January, 2019)
The Data Controller is Scentise (Hong Kong) Limited with the registered office in Room 701, 7/F, Tower 2, Silvercord, 30 Canton Road, Tsim Sha Tsui, Hong Kong.
The personal data collected will be controlled and processed by the Data Controller. Additionally, personal data may be processed or jointly controlled by affiliates of the Data Controller.
This privacy notice applies to:
- Our job candidates and recipients of our career services,
- Our associates, who are people we source or place on assignment with one of our clients, or individuals to whom we provide outplacement or career transition services,
- Users of the websites and apps listed above, and
- Representatives of our business partners, clients and vendors.
This privacy notice does not apply to our employees.
The privacy notice describes the types of personal data or personal information we collect, how we use the information, how we process and protect the information we collect, for how long we store it, with whom we share it, to whom we transfer it and the rights that individuals can exercise regarding our use of their personal data. We also describe how you can contact us about our privacy practices and to exercise your rights. Our privacy practices may vary among the countries in which we operate to reflect local practices and legal requirements and you can view specific local terms by going to local websites.
Information We Collect
Scentise (Hong Kong) Limited (Data Controller ) may collect your name, contact details, skills, qualifications, accreditations, and your employment history. We may also collect other types of your Personal Data such as references and employment objectives during dealing with you, for example if you are considered for a particular employment position. The purpose for which we collect Personal Data and the consequences of not providing it will be made clear at the time of collection.
We may collect Personal Data when you:
- Register or subscribe to our services or request further services on our website
- Register or apply online for our job listed in external job board (such as JobsDB, LinkedIn…etc.);
- Contact us to report a problem with our websites or make any enquiry or query or comment.
Your decision to provide any personal data to us is voluntary. You will therefore not be subject to adverse consequences if you do not wish to provide us with your Personal Data.
If you provide your personal info to us through external system or service, such as job board, you are deemed to agree with the privacy policy of the relevant service provider and agree to pass your personal information to us.
If you provide your personal info to us through our website, we will seek your consent to our privacy policy as shown in our website.
How We Use the Information We Collect
Data Controller will hold, use, disclose and otherwise process your personal data for the purposes as disclosed to you at the time of collection of your personal data, or otherwise as set out in this Privacy Policy.
We will not use or disclose your personal data for any other purpose without first seeking your consent, unless authorized or required by law. Generally, we will only hold, use, disclose and otherwise process your personal data for the following purposes:
- To provide, or facilitate the delivery of, our products and services to you;
- To maintain our business relationship, where you are a user of our website, a client or candidate;
- To enable you to submit your CV to apply for specific jobs;
- To match your qualification, experience details with job vacancies, to assist us in finding a position that is most suitable for you and, where you have provided your prior consent as a candidate, to send your personal data to clients in order to apply for jobs for you;
- To provide clients with data about you during an assignment or placement, including qualifications, licenses, and employment reference checks and other personal data you have provided to us;
- To communicate with you, including share job openings to you. If you do not wish to receive such communications, you may request us to ceased from such communications at anytime;
- To our client(s) assigned external vendors where our client(s) have retained them to provide products or services that you have requested. Such external vendors must comply with similar undertakings of privacy and confidentiality as ours;
- if we merges with or is acquired by another business, we may share your personal data with the new owners of the business and their advisers and if this happens, you will be notified of such an event;
- to meet or comply with any legal, regulatory or statutory requirements relating to our provision of products and services and to make disclosure under the requirements of any applicable law, legislation, rule, ruling, regulation, direction, court order, by-law or guideline applicable to us.
Legitimate Interest
The Data Controller may process personal data for certain legitimate business purposes, which includes some of all of the following:
- Where the process enables us to enhance, modify, personalise or otherwise improve our services/communications for the benefit of our clients, candidates and associates;
- To identify and prevent fraud;
- To enhance security of our network and information systems;
- To better understand how people interact with our websites;
- For direct marketing purposes;
- To provide postal communications to you which we think will be of interest to you;
- To determine the effectiveness of promotional campaigns and advertising
Whenever we process data for these purposes we will ensure that we keep your rights in high regard and take account of these rights.
You have the right to object to such processing, and if you wish to do so please email privacy@scentise.com
Please bear in mind that if you exercise your right to object this may affect our ability to carry out and deliver services to you for your benefit.
How We Process and Protect Personal Information
We process the personal data we collect for the purposes defined in this notice and for a period only as long as is necessary for the purposes we collected it and comply with data privacy legislation in Hong Kong Special Administration Region.
We maintain administrative, technical and physical safeguards designed to protect the personal data you provide against accidental, unlawful or unauthorized destruction, loss, alteration, access, disclosure or use. In order to ensure the appropriate security and confidentiality of the personal data, we apply to the following security measures:
- Encryption of data in transit;
- Strong user authentication controls;
- Hardened network infrastructure;
- Network monitoring solutions;
How long we Store The Data We Collect
We will keep your personal data for the time period necessary to achieve the purposes described in this Privacy Notice, taking into account applicable statute of limitation periods and records retention requirements under applicable law. Subject to applicable law, we will retain your personal data as required by the company to meet our business and compliance obligations, for example, to comply with our tax and accounting obligations.
We store in our systems the personal data we collect in a way that allows the identification of the data subjects for no longer than it is necessary in light of the purposes for which the data was collected, or for which that data is further processed.
We determine this specific period of time by taking into account:
- The necessity to keep stored the personal data collected in order to offer services established with the user;
- In order to safeguard a legitimate interest of the Data Controller as described in the purposes;
- The existence of specific legal obligations that make the processing and related storage necessary for a specific period of times.
Information We Share
We do not disclose personal data that we collect about you, except as described in this privacy notice or in separate notices provided in connection with particular activities.
We may share personal data with vendors who perform services on our behalf based on our instructions. We do not authorize these vendors to use or disclose the information except as necessary to perform services on our behalf or comply with legal requirements. We also may share your personal data
- With our subsidiaries and affiliates;
- If you are a job candidate, with clients who may have job opportunities available or interest in placing our job candidates; and
- With others with whom we work, such as job placement consultants and subcontractors, to find you a job.
In addition, we may disclose personal data about you (i) if we are required to do so by law or legal process; (ii) to law enforcement authorities or other government officials based on a lawful disclosure request; and (iii) when we believe disclosure is necessary or appropriate to prevent physical harm or financial loss, or in connection with an investigation of suspected or actual fraudulent or illegal activity.
We also reserve the right to transfer personal data we have about you in the event we sell or transfer all or a portion of our business or assets (including in the event of a reorganization, dissolution or liquidation).
Updates to Our Privacy Notice
This privacy notice may be updated periodically to reflect changes in our privacy practices and legal updates. For significant changes, we will notify you by posting a prominent notice on our Sites indicating at the top of each Notice when it was most recently updated.
How to Contact Us
If you have any questions or comments about this privacy notice, or if you would like to exercise your rights, please write to:
The Data Privacy Officer
Scentise (Hong Kong) Limited
Room 701, 7/F, Tower 2, Silvercord, 30 Canton Road, Tsim Sha Tsui, Hong Kong
Email: privacy@scentise.com